UIC Alaska

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Office Assistant

ID
2023-19172
Category
Admin/Office Support
Location : Location
US-MS-Vicksburg
Minimum Clearance Required
N/A
Travel Requirement
N/A

Overview

OFFICE ASSISTANT (ERDC):

 

Bowhead seeks an Office Assistant to join our team in Vicksburg, MS to perform a variety of administrative and records management functions within program management. The Office Assistant will aid the Program Management staff by assisting in reviewing invoices, confirming completeness of documents and formatting monthly, weekly and quarterly reports. This dynamic individual will also greet visitors, screen and direct phone calls and assist in new hire onboarding and tracking employee databases. The Office Assistant will participate in special projects as well as make appointments, set up meetings and coordinate travel arrangements for employees, management and outside customers.

Responsibilities

• Working closely with and in direct support of both Senior Management and Project Managers

• Compiling and recording technical, financial, and other project data using various database programs for inclusion in reports or presentation materials

• Accurately maintaining management databases to support both planned and realized business

• Maintaining statistical responsibility for tracking project objectives, financials, and timelines

• Conducting vendor and pricing research and data mining for current and planned business

• Providing a variety of routine administrative support to the facility including facility access control

• Collecting and delivering various documents or products to client sites and the Bowhead office therefore a valid Driver’s License and a clean driving record in accordance with UIC’s Safe Driver Policy is required

Qualifications

• A High School diploma or equivalent and two to five (2-5) years of relevant experience, or a combination of education and relative experience is required

• A clean driving record and a current driver’s license is required

• Possess superior verbal and written communication skills; technical writing skills a plus

• Possess keen attention to detail, initiative, and eagerness to learn and grow professionally

• Ability to adapt to changing situations, reprioritize and successfully pursue given objectives

• Ability to be a team player with reliability, intellectual curiosity, and drive to succeed

• Ability to perform program support functions on multiple projects concurrently

• Possess ability to utilize Microsoft Office Suite; Word, Excel, PowerPoint, SharePoint

• Experience utilizing various software programs to collect/track/reconcile programmatic data relative to milestone decisions; Microsoft Project, Deltek Salesforce, and CostPoint is a plus

• Knowledge of the Federal Acquisition Regulations/ Defense Federal Acquisition Regulations (FARs/DFARs) is a plus

• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint

 

Physical Demands:
• Must be able to lift up to 25 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend, and squat periodically

 

SECURITY CLEARANCE REQUIRED: At this time there are no security requirements, however qualified candidates must be able to obtain a security clearance at the Secret level should that requirement change. US Citizenship is a requirement for Secret clearance and admission to this location. 

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar corporation recognized as one of the top 25 8(a) companies for government contracting. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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