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Executive Administrator/Project Coordinator

ID
2023-19720
Category
Admin/Office Support
Location : Location
US-VA-King George
Clearance Level Must Be Able to Obtain
Secret
Minimum Clearance Required
Secret
Travel Requirement
Less than 10%

Overview

Executive Administrator/Project Coordinator (ATG-2023-19720):

 

Bowhead seeks an Executive Administrator/Project Coordinator to join our team in providing executive and program management support in a broad range of services to the Advanced Technology Group in King George, VA.

Responsibilities

The Executive Administrator/Project Coordinator handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages all procurement actions for the Advanced Technology group.  Coordinates incoming and outgoing shipments. Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Being an Executive Assistant/Project Coordinator conducts research and information gathering on behalf of the executive and prepares summaries and reports. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. In addition, Executive Assistant/Project Coordinator develops positive and strategic relationships at all levels of the organization. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. 

 

Job duties include but are not limited to:

  • Manage all Advanced Technology procurement actions for infrastructure, supplies and ODCs using Costpoint
  • Coordinate deliveries from vendors and shipments to customers
  • Maintain procurement tracking system to provide status of all requisitions
  • Maintain warehouse tracking system to provide status of all inventory
  • Support development, review, and maintaining of standard operating procedures (SOPs), process documents and memos, instructions, letters, presentations, and other technical documents
  • Schedule live and/or electronic meetings
  • Execute program-wide off-site engagements, to include appropriate logistics, agenda development, and provide facilitation
  • Secure and equip meeting spaces to provide a comfortable, distraction free environment for events/meetings
  • Document the progress of initiatives and activities
  • Perform other duties as assigned

Qualifications

The place of performance will be at Bowhead facilities in King George, VA. 

  • Mastery of MS Office products (Outlook, Excel, Word, and Teams) and Adobe Acrobat
  • Experience with SharePoint and MS Access
  • Experience working in an office environment with vendors, customers, industrial workers, professional staff, and executives
  • Strong organizational skills with calendars, paper and virtual files, and physical assets
  • Ability to multi-task, manage priorities and work independently with little direction.
  • Experience with Deltek timekeeping and CostPoint
  • Ability to communicate effectively with all levels of employees and outside contacts.
  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

 

 

Physical Demands:

  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

 

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

 

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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