UIC Alaska

Project Coordinator - UIC Nappairit, LLC

ID
2024-19924
Category
Admin/Office Support
Location : Location
US-AK-Anchorage
Travel Requirement
N/A

Overview

Company Overview
Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and is recognized as one of Alaska's top 10 companies with approximately 4,000 employees nationwide and revenues above $700M annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030. 

As a proud Alaska Native Corporation, our success brings growth and benefits to our Inupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities. We recruit only qualified people looking to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.

 

Summary:

Assist in the daily administration and support of commercial construction operations including organization and coordination of workload and project management documentation for one or more project teams. Assist the project Manager with budget analysis, submittals, quality control, tracking, project documentation and record keeping. Applicant able to compile and track Change Order Proposals and Change Orders and O & M manuals, assist with document control which includes creating filing systems, file maintenance, data entry, maintaining certified payrolls and updating various project logs. Other duties as assigned.

Responsibilities

Essential Functions:

  • Assist in the daily administration and support of commercial construction projects including organization and coordination of project documentation for one or more projects.
  • Knowledge of budgets, purchasing and job cost accounting is required.
  • Assist the Project Manager with submittals, quality control documents, cost tracking, project documentation and record keeping.
  • Applicant to enter & route Purchasing Requisitions for approval.
  • Applicant is able to track Change Order Proposals and Change Orders
  • Prepare, submit, and track Owner Pay Applications
  • Prepare, Execute, and Process Subcontractor Pay Applications
  • Applicant to assemble an O & M manual from vendor/subcontractor supplied product data sheets.
  • Setup and Maintain project invoicing, paper and electronic filing systems, file maintenance, copying, maintaining certified payrolls and updating various project logs.
  • Coordinate and participate in project status meetings, including the ability to take meeting minutes.
  • Collect and prepare weekly timesheets for approval.
  • Applicant to assist Project Team in various tasks such as travel / lodging arrangements and schedule training as required.
  • Other duties as assigned.

Knowledge and Critical Skills/Expertise:

  • Knowledge of the construction industry and commonly used construction practices and procedures.
  • Microsoft Office Proficiency (Word, Excel, PowerPoint, and Outlook).
  • Knowledge of construction submittal software (Autodesk, Procore, Primavera Submittal Exchange, etc…)
  • Excellent communication and time-management skills.
  • Organization skills.
  • Strong attention to detail.
  • Computer Literate and competent in the use of Excel spreadsheets, Word and Microsoft Outlook.
  • Punctuality and good attendance is essential.
  • Strong interpersonal and communication skills with the ability to perform in a fast pace environment.
  • Valid Driver's license with good driving record.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • The ability to read and understand information and ideas presented in writing.
  • The ability to communicate information and ideas in writing so others will understand.
  • Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Performing day-to-day administrative tasks such as maintaining information files and document processing.
  • Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
  • Developing constructive and cooperative working relationships with others, and maintaining them over time.

Qualifications

Required Experience:

MANDATORY:

  • High school diploma or GED
  • 5 or more year’s commercial construction experience in the role of project coordinator.

Physical Demands:

  • Position is that of a sedentary nature.
  • Must be able to use standard office equipment.
  • Must be able to lift and carry files weighing up to 10 pounds.
  • Sitting at a computer for long periods of time.

Environmental Conditions:

  • Work is in an urban office setting.
  • Non-smoking office.
  • Noise is of a moderate level.
  • May be exposed to heat/cold.

PREFERRED:

  • 7 years Commercial Construction Industry experience.
  • 2-4 year degree in business, accounting or construction management.
  • Alaska Native/Native American Hiring Preference applies
  • Timberline Job cost experience preferred.

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