UIC Alaska

HR Coordinator - UIC Commercial Services

ID
2024-20072
Category
Human Resources
Location : Location
US-AK-Anchorage
Travel Requirement
N/A

Overview

Company Overview
Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and is recognized as one of Alaska's top 10 companies with approximately 4,000 employees nationwide and revenues above $700M annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030. 

As a proud Alaska Native Corporation, our success brings growth and benefits to our Inupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities. We recruit only qualified people looking to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.

 

Job Summary

Human Resources Coordinator SUMMARY: The HR Coordinator is responsible for all new hire orientation and regular maintenance of the company personnel files and records, with emphasis on HRIS / HCM database. This incumbent will also participate in the new hire onboarding with other department such as Safety, HSET to ensure new hires are thoroughly on boarded before arriving to the job-site or work place. Will provide intermediate HR services in areas of employee or supervisory inquiries in new hire process, recruitment, performance management, policy, benefits, compensation, HR compliance, where necessary. Must be knowledgeable in the company policy and procedure while informing employees on proper protocol and processes.

Responsibilities

Roles & Responsibilities

  • Responsible for pre-employment process such as screening applicants, participating in interviews, conducting reference checks.
  • Assist as needed, in posting jobs and identifying candidate pool for recruitment purposes in support to the Hiring managers.
  • Ability to schedule interviews and participate in the interviewing process in support to the Hiring managers selections for job opportunity with emphasis in accordance with and promoting UIC employment preference policy.
  • Responsible for processing and continual maintenance of employee status changes (promotion, new hires, terminations, address/personal changes, department changes, transfers, etc.) in a timely and accurate fashion.
  • Participates on a regular basis, aspects of new hire orientation, presentation and scheduling with HSET for team oriented new hire orientation, prior to working in field(s) or job-site.
  • Acts as the lead HRIS / HCM super user for the company. Will train and coach new user as applicable.
  • Liaison with other HRIS / HCM users and the HRIS Manager on employee system record issues.
  • Assists in that appropriate HRIS / HCM controls are in place over period from new hire to termination of employment for compliance purposes, including timely Benefit plan enrollments to COBRA administration.
  • Responsible for administering unemployment requests, verifications of employment, etc. Available to work with HSET in regards to worker’s compensation issue as they arise.
  • Assisting the HR Director or HR Supervisor with employee relations issues, such as harassment allegations, work complaints, or other employee concerns as required. Ability to interpret and explain EEO regulations as they apply in the workplace.
  • Actively provide the HR department intermediate support during HR annual auditing projects, such as Benefits or EEO/VETS/AAP reporting, and other projects as they arise. Will mentor, learn and apply intermediate HR capabilities with other HR Managers in functional HR services within the company.
  • Other duties as assigned by the HR Director or HR Supervisor.

Qualifications

  • Knowledge and Critical Skills/Expertise:

    • This incumbent will also participate in the new hire onboarding with other department such as Safety, HSET to ensure new hires are thoroughly on boarded before arriving to the job-site or work place.
    • Will provide intermediate HR services in areas of employee or supervisory inquiries in new hire process, recruitment, performance management, policy, benefits, compensation, HR compliance, where necessary.
    • Must be knowledgeable in the company policy and procedure while informing employees on proper protocol and processes

    Required Experience

    • Associates Degree or equivalent. Must have 2-3 years of related experience with at least 2 years in a human resource department.
    • Demonstrated experience with HRIS/HCM systems. Must be able to train new users with transference of technical skills and capabilities to function and operate accurately and routinely.

     

    • Must have a demonstrated hands-on approach and success in working in a team-based environment.

     

    • This position is responsible for observing and applying policies, procedures and safeguards to protect the privacy of health information in compliance with the HIPAA Privacy (Privacy Rule).

     

    • Six years of administrative experience that results in demonstrable expertise in comprehensive office administration and executive assistance.

     

    • At least two years of experience providing direct administrative support to a senior executive, preferably the President/CEO or comparable position.

     

    • Supervisory and experience working within an Alaska Native Corporation is preferred.

     

    EDUCATION and EXPERIENCE:

    • Associates Degree or equivalent.
    • Must have 2-3 years of related experience with at least 2 years in a human resource department.
    • Demonstrated experience with HRIS/HCM systems.
    • Must be able to train new users with transference of technical skills and capabilities to function and operate accurately and routinely.
    • Must have a demonstrated hands-on approach and success in working in a team-based environment.
    • This position is responsible for observing and applying policies, procedures and safeguards to protect the privacy of health information in compliance with the HIPAA Privacy (Privacy Rule).

     

    PHYSICAL and WORK ENVIRONMENT:

    • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regular attendance is required. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. • The employee is occasionally required to stand, walk, and reach with hands and arms.
    • The employee must regularly lift and/or move up to 20 pounds. Applicants are subject to a pre-employment drug & alcohol screening. All candidates must apply online at www.uicalaska.com and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application.

     

    Equipment Used

     

    Common office equipment such as:

    • Computers
    • Copy Machines
    • Fax Machines
    • Telephones
    • Microsoft Office software programs to configure, test programs, manage databases, software development and web platforms.

    Physical & Mental Demands

     

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    1. While performing the duties of this job, the employee is frequently required to read text on a computer screen and hard copy, stand or sit, talk, and hear.
    2. The employee is occasionally required to stand, walk, and reach with hands and arms.
    3. Exposure to moderate levels of noise in a well-lit, well-ventilated, and moderately paced office environment. 

    UIC Preference Hiring:

    Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC shareholders and their descendants, based on the provisions

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