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Administrative Assistant

ID
2024-20424
Category
Admin/Office Support
Location : Location
US-TX-Fort Sam Houston
SCA Hourly Rate
USD $30.30/Hr.
Clearance Level Must Be Able to Obtain
Secret
Minimum Clearance Required
Secret
Travel Requirement
N/A

Overview

Administrative Assistant (BAMC): 

 

Bowhead seeks an Administrative Assistant to join our team in supporting the Department of Logistics Brooke Army Medical Center (BAMC) in Fort Sam Houston, TX . The Administrative Assistant must possess excellent attention to detail and organization skills and also be an intermediate user of Microsoft Excel, Word and Outlook. Skills and experience with Microsoft Teams and Access are also crucial for reviewing, analyzing, and implementing recommendations. The Administrative Assistant will assist with the analysis of proposed changes of processes, systems, and/or product design using knowledge of engineering, production, systems, and procurement activities to determine overall effect, and coordinates recording of changes and modifications for management control. 

Responsibilities

Essential functions will include: 

  • Communicate professionally with vendors and customers utilizing electronic mail and/or telephone.
  • Assists with faxing, filing, copying, scanning, collating, and binding of materials. Prints mailing, filing, and identification labels. Generates and formats reports, forms, and listings by sorting, selecting, and merging documents.
  • Types a variety of materials, memorandums, delegations, documents and/or reports.
  • Prepares meeting minutes and maintains for reference and approval.
  • Assists in requisitioning and maintaining designated forms in stock for office use. Maintains current on-call listings, alert rosters, personnel records, and directories on designated offices and agencies. Maintains administrative calendars, scheduling conferences and meetings.
  • Complete and submit automated Defense Medical Human Resources System - internet (DMHRSi) manpower hour submissions.
  • Assists in preparing travel arrangements.
  • Works in conjunction with the systems administrator in the maintenance and review of the Vendor Credentialing Database. Identifies and notifies vendors when out of compliance.
  • Collects data and submits to management monthly reports of non-compliant vendors. Submits vendor names to the database as required per the department.
  • Assist new users with proper use and procedures on the use of the Scrub-Ex/AI-Ex system.
  • Assist in maintaining and updating all spreadsheets to monitor inspections and Regulated Medical Waste (RMW).

Qualifications

  • Highschool Diploma with five (5) years of professional experience.
  • Proficient in Microsoft Office software suite – Word, Excel, Outlook, PowerPoint
  • Solid working knowledge and experience in MS Project Professional and Office applications.
  • Ability to communicate effectively with all levels of employees and outside contacts
  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Physical Demands:

  • Must be able to lift up to 10-15 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

 

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level, however candidates with an active Secret clearance are highly encouraged to apply. US Citizenship is a requirement for Secret clearance at this location.

 

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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