UIC Alaska

Executive Assistant

ID
2024-21086
Category
Admin/Office Support
Location : Location
US-MD-Aberdeen
Minimum Clearance Required
Secret
Travel Requirement
N/A

Overview

Executive Assistant (PEOC3T):


Bowhead is seeking an Executive Assistant to support our PEO C3T contract in Aberdeen, MD. The Executive Assistant is responsible for performing a wide variety of administrative, advisory, writing, preparation actions, scheduling, logistical, personnel management, automation, and integration activities in support of the Deputy PEO.

The Executive Assistant (EA) will provide support to the Deputy PEO (DPEO), acting as the focal point of contact for the DPEO office. The EA serves as the liaison between the DPEO and visitors to the DPEO office, as well as the immediate point of contact for the DPEO in terms of schedule managing, travel coordination and general office support. The EA determines appropriate read-ahead material, preparation reviews, and other requirements to promote clarity and allow for decisions from the DPEO. The EA establishes plans and programs based on changing situations. The EA will exercise wide discretion in the achievement of missions based upon an intuitive knowledge of the DPEO’s goals. The EA will confidently interface with higher level technical experts. Assignment requires that the EA apply a thorough knowledge of subordinate activities and outside agencies; a thorough knowledge of administrative requirements; and a high level of tact, diplomacy, and ability to meet and deal effectively with senior-level military and civilian officials.

Responsibilities

  • Assisting with calendar maintenance, meeting support, action item and document staffing and tracking, personnel contact information maintenance, and correspondence review and update
  •  Greet and guide all visitors and callers
  • Prepare official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50, and be well-versed in Army correspondence practices
  • Maintain a professionalism commensurate with the environment of an Army O-7 office
  • Develop and coordinate executive travel itinerary and well as provide expert advice for Defense Travel System (DTS)/travel requests for civilian and military personnel
  • Maintain organizational chart, emergency and office contact rosters, and calling trees
  • Track that Government personnel are entering Automated Time Attendance and Production System (ATAAPS) timecard information on time and accurately.
  • Other duties as assigned

Qualifications

  • High School diploma or equivalent PLUS a minimum of ten (10) years of relevant experience in an administrative environment (similar to the tasks above). 1 academic year at a technical school in an accredited business related program may be substituted for 1 year of experience
  • Defense Travel System experience required
  • Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
  • Ability to communicate effectively with all levels of employees and outside contacts
  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Physical Demands:

  • Must be able to lift up to 20 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

 

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level.  US Citizenship is a requirement for Secret clearance at this location.

 

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