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Administrative Assistant - Plans, Training, Mobilization & Security

ID
2024-21680
Category
Admin/Office Support
Location : Location
US-TX-San Antonio
SCA Hourly Rate
USD $31.36/Hr.
Clearance Level Must Be Able to Obtain
N/A
Minimum Clearance Required
N/A
Travel Requirement
N/A

Overview

ADMINISTRATIVE ASSISTANT - PLANS, TRAINING, MOBILIZATION & SECURITY (BAMC-2024-21680):

 

Bowhead is seeking Administrative Assistants to support the Plans, Training, Mobilization & Security (PTMS) department at the Brooke Army Medical Center (BAMC) in San Antonio, TX. The Administrative Assistants will be tasked with administrative functions within the medical center at Fort Sam Houston, TX.    

Responsibilities

Essential functions will include: 

  • General administrative duties including, but not limited to, answering and preparing correspondence, scheduling appointments, answering phones and questions from staff and patients.
  • Receive inquiries and provide information on regulations and rules pertaining to the program.
  • Provide briefings related to the program as applicable.
  • Prepare lesson plans and briefing charts as needed.
  • Utilize existing methods to prepare department-specific daily, weekly, or monthly reports by collecting, analyzing, and compiling data. Research, gather, and consolidate material and assist in preparing narrative or statistical periodic and special reports pertaining to the activities of the service.
  • Maintain core military accountability of the S-3 Troop Command data base system and the Defense Medical Human Resources System internet (DMHRSi). Add and depart all Soldiers to/from each system immediately. Ensure all applicable data fields are entered correctly. Maintain and update the Defense Training Management System (DTMS) for S-3 Troop Command civilian personnel. Assist S-3 Troop Command in monitoring compliance with various medical readiness platforms.
  • Assist with follow-up of pending personnel slotting actions based on Department Chief guidance. Pull weekly reports from S-3 Troop Command data systems, Data Store, eMILPO, and DMHRSi, and conduct research to identify personnel not slotted properly. Contact and inform Department Chief on actions requiring correction.
  • Input training data/courses and set rules/requirements for training.
  • Load and update TDA for the organization.
  • Perform other duties as assigned dependent upon the department assigned.

Qualifications

  • A high school diploma or equivalent is required at a minimum in addition to at least two (2+) years’ experience in a hospital administrative environment.
  • Administrative experience in a government and/or hospital setting highly desired.
  • Intermediate level computer/PC knowledge required including Microsoft Excel, Outlook, Word and PowerPoint.
  • Must be able to work in a fast-paced, deadline driven office environment where privacy and confidentiality is critical while working alone and in teams to ensure mission success.
  • Must be able to pass a pre-employment physical and provide proof of TDAP and Influenza vaccinations prior to employment and update as required.

 

Physical Demands:

  • Must be able to lift up to 25 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

  

SECURITY CLEARANCE REQUIREMENTS: There are currently no Security clearance requirements however qualified candidates must be able to successfully obtain a NACI check to gain access to the facility. Bowhead retains the right to change these requirements due to contractual requirements. Due to the location of this work, US Citizenship is a requirement for this location.

 

#LI-DNI

 

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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