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Executive Administrative Assistant

ID
2025-22627
Category
Admin/Office Support
Location : Location
US-MD-Patuxent River
Min
USD $48,000.00/Yr.
Max
USD $55,000.00/Yr.
Clearance Level Must Be Able to Obtain
Secret
Minimum Clearance Required
N/A
Travel Requirement
Less than 10%

Overview

Bowhead is looking for an Executive Administrative Assistant to provide leadership and support to the NAWCAD contract at Patuxent River, MD.

Responsibilities

  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests. Will gather and analyze data from multiple sources to generate reports, diagrams, charts, and other visual presentation aids for presentation to stakeholders.
  • Draft/develop organizational process, marketing materials, awards, and other organization business documentation.
  • Extract data from variety of sources and produce reports, charts, graphs and other presentations materials. 
  • Responsible for crafting organizational procedures, promotional content, recognition programs, and various business documents.
  • May be called upon to train and supervise lower-level clerical staff.  
  • As required for coverage, may be called upon to execute standard administrative duties including drafting communications, managing visitor access, maintaining, and updating organizational records and files, assisting with new hire processes and departures, organizing conference calls, and planning events.
  • Performing routine administrative functions such as preparing correspondence, perform visitor control functions, update organizational databases and documents, support on-boarding/off-boarding activities, arranging conference calls, and coordination of the scheduling of events.

 

Qualifications

  • An associate degree and with three years of relevant work experience as an administrative assistant is preferred as this role involves supporting higher-level positions and undertaking specific tasks under the guidance of more experienced staff. 
  • A High School diploma or GED is required at a minimum, supplemented with two additional years of experience relevant to the job category, can serve as an alternative to an associate degree.
  • Must posess communication skills, writing skills and be detail oriented.

Physical Demands:

  • Must be able to lift up to 5 to 10 pounds 
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

 

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level.  US Citizenship is a requirement for Secret clearance at this location.

 

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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