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Administrative Specialist/Registrar

ID
2025-23191
Category
Training & Development
Location : Location
US-CO-Colorado Springs
Min
USD $70,000.00/Yr.
Max
USD $80,000.00/Yr.
Clearance Level Must Be Able to Obtain
Top Secret/SCI
Minimum Clearance Required
Top Secret/SCI
Travel Requirement
Less than 10%

Overview

Bowhead Information Technologies Service is seeking a mission-focused Administrative Specialist/Registrar to provide critical support to United States Space Command (USSPACECOM) training and simulation efforts.

 

This position will support SATCOM qualification training through development and review of instructional materials and mission-based simulator support. The Administrative Specialist/Registrar will collaborate with headquarters and squadrons to create and enhance courseware, integrate simulator capabilities, and ensure effective delivery of training aligned with SATCOM operational standards. The role combines administrative depth with instructional design and classroom augmentation.

Responsibilities

  • Process students into and out of the Delta 8 and Schriever SFB, CO to include creating, maintaining, and updating these procedures.
  • Serve as the primary point of contact for all student issues, concerns, and inquires; create and sustain processes and tools that allow for students to view current course schedules, register for courses, drop courses; load courses and register students; support document preparation, database entry, and records maintenance.
  • Establish and manage program files IAW Air Force Records Management Program.
  • Coordinate with security to ensure students have proper clearances; coordinate with Information Assurance to ensure paperwork is done for computer accounts.
  • Train unit personnel to use PEX software, run reports and brief leadership on the status of user training tracked by PEX.
  • Work closely with unit personnel and external PEX managers, as appropriate, daily to establish maintain updated training requirements, ensuring suitable mission parameters to meet operational objectives and safety requirements based on technical military knowledge and experience.
  • Supporting SATCOM qualification training by providing administrative input to classroom instruction and mission-based simulator scenarios.
  • Download and compile student feedback reports in an Excel spreadsheet monthly and submit to leadership for analysis.
  • Use software knowledge and skills to update and maintain Outlook, SharePoint, and Teams schedules weekly.
  • Other duties as assigned. 

Qualifications

  • Bachelor’s degree and 1-4 years of relevant experience.
  • Experience in a training, education, or administrative support role, preferably in a military or technical setting.
  • Proficiency with Microsoft Office tools (Word, PowerPoint, Excel, Outlook) and experience working in SharePoint or Teams environments.
  • Basic familiarity with instructional materials and training workflows, such as lesson plans, assessments, and attendance tracking.
  • Strong organizational and communication skills to coordinate schedules, send notifications, and maintain documentation.
  • Comfortable learning and using training management systems, such as PEX or other LMS platforms (on-the-job training acceptable).
  • Experience supporting instructors or curriculum developers in either a classroom or simulator-based training environment.
  • Understanding of adult learning principles or instructional design methodologies (even if informal or academic exposure only).
  • Experience compiling student feedback, tracking metrics, or generating training reports.
  • Familiarity with Air Force or DoD forms and processes, such as AF Form 4419s or IQC/Train-the-Trainer programs.

Physical Demands:

  • Must be able to lift up to 25 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

 

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Top Secret level with SCI eligibility.  US Citizenship is a requirement for Top Secret clearance at this location.

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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