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Office Assistant

ID
2025-23218
Category
Admin/Office Support
Location : Location
US-VA-Stafford
Clearance Level Must Be Able to Obtain
N/A
Minimum Clearance Required
N/A
Travel Requirement
N/A

Overview

Office Assistant (STVA):

 

Bowhead is looking for a Office Assistant to join our team at Stafford, VA. The Office Assistant will be responsible for greeting, identifying, and directing visitors. They will be maintaining visitor records and perform incident typing and clerical work assigned. This person may be assisting in arranging special events, meetings and other duties as assigned.

Responsibilities

Duties include:

  • Provide general office administration support which may include responding to calls for facility repair, the purchase of office supplies including stationery, business cards, name plates, handling special mail requests, printing services, and facility security functions.
  • Provide general administrative support to the Program Management team with scheduling, meeting coordination, meeting minutes, and ensuring deliverables are on track.
  • Supporting reception with greeting guests, verifying information, answering the general phone system, and assisting with scheduling conference rooms.
  • Assist employees with travel and/or expense reporting.
  • Assisting with office material ordering and purchase requests.
  • Assisting with onboarding and office space allocations as required.

Qualifications

  • High school diploma or equivalent is required at a minimum.
  • Two (2+) or more years professional experience including office assistance and administrative functions.
  • Two (2+) or more years professional experience including basic ordering/contract-review experience.
  • Experience with one or more of the following computer systems: SharePoint, CostPoint, and Deltek.
  • Intermediate to advanced level skills in Microsoft Office software suite – Microsoft Teams, Word, Excel, Outlook, PowerPoint.
  • Experience supporting government or military environments highly desired.
  • Ability to communicate effectively with all levels of employees and outside contacts.
  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.

Physical Demands:

  • Must be able to lift to 25 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS:

There are currently no Security Clearance requirements for this position. Due to the location of this work, US Citizenship is required.  Bowhead reserves the right to change this requirement if necessitated by business needs or contractual obligations. 

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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