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Smartsheet Data Systems Specialist - Bowhead Transport Company

ID
2025-23295
Category
Information Technology
Location : Location
US-AK-Anchorage
Travel Requirement
N/A

Overview

Bowhead Transport LLC is seeking a skilled and proactive Smartsheet Data Systems Specialist to support the development, implementation, and continuous improvement of data-driven systems across the organization. This position is responsible for building and managing Smartsheet-based solutions for project planning, marine operations tracking, cargo logistics, compliance reporting, and process automation. The ideal candidate will have a strong technical background in Smartsheet development, workflow automation, and data integrity, combined with excellent communication skills to collaborate across departments.

Responsibilities

Essential functions will include:

 

Smartsheet System Design & Administration

  • Develop and maintain complex Smartsheet dashboards, reports, forms, and automated workflows to support operational planning, project tracking, cargo movement, and HSSE documentation.
  • Create and manage data integration between Smartsheet and external systems (e.g., Microsoft 365, SharePoint, Power BI, Google Workspace, or ERPs as applicable).
  • Ensure version control, data security, user access governance, and template standardization across all Smartsheet environments.

Operational & Project Support

  • Support marine operations by building tools to track fleet movement, crew scheduling, maintenance planning, and voyage reporting.
  • Assist project managers and department leads in structuring data capture and progress reporting tools for infrastructure, seasonal logistics, and marine projects.
  • Coordinate with port captains, engineers, safety leads, and logistics coordinators to implement efficient data capture and reporting flows.

Reporting & Analytics

  • Generate weekly, monthly, and ad-hoc reports for internal leadership, compliance audits, and client deliverables using Smartsheet dashboards or exporting to Excel/PowerPoint.
  • Identify and report on key performance indicators (KPIs), operational bottlenecks, and data-driven trends.

Training & End-User Support

  • Serve as the internal Smartsheet champion—train, coach, and support Bowhead Transport staff in using Smartsheet tools effectively.
  • Develop user documentation and conduct onboarding for new system users.
  • Troubleshoot system issues and recommend improvements.

Process Improvement & Compliance

  • Collaborate with the Safety Manager and Operational Integrity team to build systems supporting ISO, ISM, and Subchapter M documentation.
  • Support QMS/SMS digitization efforts and operational audits by ensuring data accuracy, traceability, and reporting compliance.
  • Propose system enhancements and process optimization solutions aligned with business goals.

Qualifications

Minimum Qualifications:

 

  • Associate’s or Bachelor’s degree in Business Systems, IT, Logistics, or related field; or equivalent industry experience.
  • 3+ years of experience in Smartsheet platform development and systems administration.
  • Proficiency with workflow automation, forms, reporting tools, and dashboard creation.
  • Strong working knowledge of data structuring, Excel, and document control principles.
  • Excellent problem-solving, analytical, and communication skills.
  • Ability to manage multiple priorities and work independently in a dynamic marine operations environment.

Preferred Qualifications:

 

  • Smartsheet Core Product or Solution Certification.
  • Familiarity with maritime logistics, marine operations, or construction project workflows.
  • Experience integrating Smartsheet with Power BI, Zapier, Microsoft Power Automate, or similar tools.

Working Conditions:

 

  • Office-based position in Anchorage with potential field visits to project sites or port facilities.
  • Standard working hours with occasional after-hours support during peak seasons.

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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