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Project Coordinator - UIC Construction

ID
2025-23708
Category
Admin/Office Support
Location : Location
US-AK-Anchorage
Minimum Clearance Required
N/A
Travel Requirement
Less than 10%

Overview

UIC Construction seeks a Project Coordinator to provide administrative and technical support for commercial construction projects, ensuring accurate documentation, cost control, and compliance with contract requirements. Working closely with Project Managers and project teams, the coordinator is responsible for organizing and maintaining project records, processing change orders, preparing pay applications, and tracking budgets and certified payroll. This role requires strong project administration skills, attention to detail, and the ability to manage multiple priorities to keep projects on schedule and within budget.

Responsibilities

Essential functions will include:

  • Provide administrative support to Project Managers and project teams to help with managing workload and meeting deadlines.
  • Assist with preparation, execution, and tracking of subcontracts, purchase orders, and change orders.
  • Develop, organize, and manage project filing systems to ensure accurate document control and easy retrieval of records.
  • Prepare, submit, and monitor Owner Pay Applications and Subcontractor Applications.
  • Maintain and update project logs, certified payroll, and invoicing.
  • Support compliance with project specifications, contract requirements, and company policies.
  • Communicate with subcontractors, vendors, owners, and internal staff to ensure accurate flow of project information.

Knowledge and Critical Skills/Expertise:

  • Knowledge of the construction industry and commonly used construction practices and procedures.
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
  • Effective written and verbal communication skills for interaction with managers, subcontractors, vendors, and clients.
  • Dependability, punctuality, and professionalism in representing the project team and company.
  • Microsoft Office Proficiency (Word, Excel, PowerPoint, and Outlook).
  • Strong attention to detail.
  • Strong interpersonal and communication skills with the ability to perform in a fast-paced environment.
  • Valid Driver's license with good driving record.
  • The ability to read and understand information and ideas presented in writing.
  • The ability to communicate information and ideas in writing so others will understand.
  • The ability to work efficiently with multiple teams at any given time.
  • Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Performing day-to-day administrative tasks such as maintaining information files and document processing.
  • Developing constructive and cooperative working relationships with others and maintaining them over time.

Qualifications

Minimum Qualifications:

  • High school diploma or GED.
  • 3+ years of commercial construction project coordinator experience.

Physical and Mental Demands:

  • Position is that of a sedentary nature.
  • Must be able to use standard office equipment.
  • Must be able to lift and carry files weighing up to 25 pounds.
  • Sitting at a computer for long periods of time.

Working Conditions:

  • Work is in an urban office setting.
  • Non-smoking office.
  • Noise is of a moderate level.
  • May be exposed to heat/cold.

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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