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Accounts Payable Specialist - UIC Commercial Services

ID
2025-23711
Category
Accounting/Finance
Location : Location
US-AK-Anchorage
Travel Requirement
N/A

Overview

UIC Commercial Services seeks an Accounts Payable Specialist to process and maintain vendor invoices, ensuring timely and accurate payments. Key duties include reviewing and coding invoices, obtaining approvals, processing payments, managing A/P files, reconciling transactions, and assisting with audits. This position also serves as a point of contact for A/P inquiries from internal staff and vendors.

Responsibilities

Essential functions will include:

  • Monitor the MS Outlook inbox daily for invoices, past due statements, and other A/P-related documents; determine appropriate action (e.g., payment processing, routing for coding/authorization).

  • Review and input accounting codes on invoices, ensuring numerical accuracy in alignment with the Chart of Accounts.

  • Route properly coded invoices to designated approvers and follow up for timely authorization.

  • Process approved invoices for payment, prepare checks, and ensure mailing; file copies appropriately.

  • Handle voided or canceled checks due to error, loss, or return; document actions and reissue per established guidelines, including corrective journal entries.

  • Create and maintain A/P filing systems.

  • Support monthly A/P reconciliation to vendor statements.

  • Assist with annual or ad hoc A/P audit preparation.

  • Provide guidance to UIC and subsidiary staff and vendors on A/P procedures and issue resolution.

  • Perform other related duties as assigned.

Qualifications

Minimum Qualifications:

  • Knowledgeable in Microsoft Excel, Word, Outlook, and Sage 300.
  • Exhibits good communication skills in writing, verbally, and on the phone.
  • Exhibits good 10 key calculator skills.
  • Knowledgeable of accounting principles.
  • Ability to multi-task, work under pressure, and meet deadlines required.
  • Ability to maintain the highest confidentiality of all Company information.
  • Ability to pass a NON-DOT pre-employment drug screening, and must follow all NON-DOT Drug and Alcohol testing program requirements.

Preferred Qualifications:

  • Associate of Arts or Science degree.
  • Two to five years of related accounting experience.
  • Knowledgeable with Sage Timberline accounting system.

Physical and Mental Demands:

  • The employee is frequently required to read text on a computer screen and hard copy, sit for extended periods of time, talk, and hear.
  • The employee is occasionally required to stand, walk, and reach with hands and arms.
  • The employee is exposed to moderate levels of noise in a well-lit, well-ventilated, and moderately paced office environment.
  • The employee must regularly lift and/or move up to 20 pounds.

Working Conditions:

  • Work is performed in a standard office environment.

  • Noise level is generally moderate, typical of office settings.

  • Occasional extended hours may be required during peak periods (e.g., month-end, year-end).

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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