Project Coordinator - UIC Oil & Gas

UIC Oil and Gas is seeking a Project Coordinator responsible for managing complex projects from inception to completion, ensuring alignment with company objectives, client requirements, and regulatory standards. This role combines operational oversight with business development support, including proposal preparation, RFP responses, and competitive bid development, and requires strong organizational skills, cross-functional collaboration, and a commitment to quality, safety, compliance, and stakeholder relationships.

Essential functions will include:

• Collaborate with stake holders to align departmental objectives with company strategy.
• Develop and oversee project budgets, schedules, and deliverables, proactively addressing risks.
• Lead phases of project execution—scoping, proposals, implementation, monitoring, and post-completion evaluation.
• Develop and implement program guidelines; measure effectiveness and recommend improvements.
• Ensure compliance with regulations, corporate policies, and safety, environmental, and security protocols.
• Author, review, and approve technical documents, work plans, safety plans, and regulatory submittals.
• Oversee permitting and regulatory submissions to support project approvals.
• Manage workload distribution to ensure productivity and quality deliverables.

Business Development & Proposal Writing:

• Lead and support the preparation of proposals, RFP responses, and grant applications.
• Coordinate with technical teams to produce accurate, compelling, and compliant bid packages.
• Develop competitive pricing strategies aligned with project requirements and company capabilities.
• Contribute to strategic growth planning.

Stakeholder Engagement & Communication:

• Maintain relationships with clients, agencies, contractors, and community representatives.
• Represent the company in meetings, presentations, and negotiations.
• Facilitate clear communication with internal teams, external partners, and regulators.

Financial Management:

• Track budgets, forecasts, and expenditures to ensure alignment with financial objectives.
• Prepare accurate invoices; ensure compliance with contract terms and rate tables.
• Provide accounting support, including expense tracking and financial reporting.

Operational Support:

• Coordinate onboarding and training to meet compliance and safety standards.
• Monitor and verify timesheets, resolving payroll discrepancies.
• Maintain a safe, collaborative, and positive work environment.

Minimum Qualifications:

• Four-year college degree or equivalent combination of education and experience demonstrating sufficient knowledge, ability, and skills to perform the duties of the position.

• Valid driver’s license.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).

• Knowledge of database, project management, and accounting systems.

• Skilled in proposal writing, RFP responses, and technical documentation.

• Strong report writing and documentation skills with attention to detail.

• Excellent oral and written communication skills for diverse audiences.

• Strong interpersonal and relationship-building abilities.

• Critical thinking, problem-solving, and sound judgment.

• Ability to manage multiple priorities in a fast-paced environment.

• Ability to work independently and collaboratively in team-oriented settings.

• Demonstrated professionalism, integrity, discretion, and resilience under pressure.

• 4 years of professional experience working with the North Slope Borough and local village corporations.

• 2 years preparing RFP responses with successful outcomes.

• 2 years of permitting experience with municipal, state, and federal agencies.

• 2 years developing and managing project budgets and cost proposals.

• 2 years of direct project management, including scheduling, supervision, and reporting.

• 2 years producing technical documents such as work plans, safety plans, and regulatory submittals.

Preferred Qualifications:

• Bachelor’s degree in business, engineering, construction management, or related field.

• Previous experience in oil and gas operations and contaminated site cleanup.

• Experience working in both office and field environments, including occasional travel.

Physical and Mental Demands:

• Position is that of a sedentary nature.
• Must be able to use standard office equipment.
• Must be able to lift and carry files weighing up to 25 pounds.
• Sitting at a computer for long periods of time.

Working Conditions:

• Work is in an urban office setting.
• Non-smoking office.
• Noise is of a moderate level.
• May be exposed to heat/cold.

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