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Accounts Payable Specialist

ID
2025-24099
Category
Accounting/Finance
Location : Location
US-VA-Springfield
Minimum Clearance Required
Background Investigation
Travel Requirement
N/A

Overview

The Accounts Payable Specialist is responsible for overseeing the accounts payable process, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and ensuring compliance with company policies and procedures. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with various departments.

Responsibilities

  1. Invoice Processing:
  • Review and verify invoices and check requests.
  • Sort, code, and match invoices.
  • Set invoices up for payment.
  • Enter and upload invoices into the accounting system.
  • Track expenses and process expense reports.
  1. Payment Processing:
  • Prepare and process electronic transfers and payments.
  • Prepare and perform check runs.
  • Post transactions to journals, ledgers, and other records.
  • Reconcile accounts payable transactions, credit cards, prepaids and deposits accounts.
  1. Vendor Relations:
  • Maintain vendor files and records.
  • Communicate with vendors regarding discrepancies and resolve invoice issues.
  • Respond to vendor inquiries in a timely and professional manner.
  1. Compliance and Reporting:
  • Ensure compliance with company policies and procedures.
  • Assist with month-end closing.
  • Prepare and review accounts payable reports.
  • Assist with year-end closing and audit processes.
  • Perform other duties as assigned.
  1. Process Improvement:
  • Identify and implement process improvements to increase efficiency and accuracy.
  • Assist in the development and implementation of new procedures and features to enhance the workflow of the department.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Minimum of 5 years of experience in accounts payable or a related accounting role.
• Strong knowledge of accounts payable processes and procedures.
• Proficiency with Deltek CostPoint, preferable, or other similar accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Office Suite, particularly Excel.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Effective communication and interpersonal skills.


Preferred Qualifications:
• Experience in a senior or supervisory role within accounts payable.
• Familiarity with ERP systems.
• Certification in Accounts Payable (e.g., Certified Accounts Payable Professional - CAPP) desirable.

 

Currently there are no security clearance requirements for this position however, candidates must be able to successfully pass a background check. Bowhead reserves the right to change this requirement if necessitated by business needs or contractual obligations.

 

Physical Demands:

• Must be able to lift up to 25 pounds

• Must be able to stand and walk for prolonged amounts of time

• Must be able to twist, bend and squat periodically 

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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