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Senior Administrative Support Specialist

ID
2025-24276
Category
Admin/Office Support
Location : Location
US-NJ-Picatinny
Min
USD $50,000.00/Yr.
Max
USD $90,000.00/Yr.
Clearance Level Must Be Able to Obtain
N/A
Minimum Clearance Required
Secret
Travel Requirement
Less than 10%

Overview

Bowhead is hiring a Senior Administrative Support Specialist to support the PM CAS contract in Picatinny, New Jersey.

Responsibilities

  • Provide senior-level administrative support to the program office. 
  • Performs review of documentation in accordance with applicable policy. 
  • Manages office operational calendars and facilitates and coordinates meetings, distributes minutes/actions. 
  • Provides electronic database filing as required and assists office with administrative tasks such as travel planning and accountability reporting. 
  • Provide senior-level administrative support to successfully fulfill the complexity of the tasks.
  • Will be the first point of contract within each division/area of operations for administrative matters and communications with PM, DPM, and Divisions Chiefs.
  • Support annual program office reporting by performing database electronic filing.
  • Possess knowledge of Army Regulation 25-50, Preparing and Managing Correspondence, and apply direct knowledge to document reviews.
  • Research DoD, Army and local policy to ensure appropriate policy applies to current projects, documents, taskings, issues and concerns.
  • Generate reports through the Army Enterprise Portal Mespace system to include monthly acquisition reports, metric data, and document staffing status reports, as required.
  • Review and provide recommendations for updates to internal PM/DPM office procedures, as required.
  • Consolidate information and assist in preparation and review of correspondence from PM, DPM, and program office divisions.
  • Receive/possess administrative rights to conference room calendars and assist and coordinate meeting planning and scheduling with office personnel.
  • Manage the operational schedules for program office divisions and facilitate/coordinate division monthly reviews and distribute agenda, as required.
  • Coordinate and review briefing material to support program reviews.
  • Attend program office division monthly review and track program issues/actions and disseminate summaries/minutes, as required.
  • Assist PM office personnel in making travel arrangements.
  • Support accountability reporting for aggregation and submittal to headquarters.

 

 

Qualifications

  • Requires a bachelor's degree or 10 years of experience in the field or in a related area. 

  • A certain degree of creativity and latitude is required.

  • Possess knowledge of DoD and Army policy and office procedures.
  • Excellent communication, interpersonal, and negotiation skills.
  • Strong analytical, organizational, and problem-solving abilities.
  • Ability to manage multiple priorities independently and collaboratively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Physical Demands:

  • Must be able to lift up to 25 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level.  US Citizenship is a requirement for Secret clearance at this location.

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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