Program Analyst

PROGRAM ANALYST (C80-2026-24500)

Bowhead seeks a Program Analyst to support Naval Surface Warfare Center Carderock Division being tasked to provide administrative and technical management support to the NSWCCD Signatures Department (Code 70/707) in support of daily business operations. This role supports multiple functional areas including finance, logistics, security, technical documentation, administrative services, and IT support, ensuring efficient coordination, compliance, and reporting across department activities.

Key Responsibilities

Technical Advisement & Program Support

• Participate in ad hoc technical advisement sessions and meetings in direct support of program management and the development of Technical Instructions (TIs).
• Provide onsite subject matter expertise in selected forums requiring consultation.
• Support preparation of technical project status reports and assist with report writing.

Project Planning, Scheduling & Risk Management

• Input and maintain project data in databases and spreadsheets as provided by Government personnel.
• Update program and project milestones, schedules, and configuration management documentation.
• Gather, organize, compile, format, and analyze project data to support scheduling and reporting.
• Perform risk tracking and analyses to reflect program and schedule changes.
• Support project tracking, scheduling, and configuration management efforts in alignment with contractual data requirements (CDRLs).
• Management

Administrative Support

• Provide comprehensive administrative support to NSWCCD Code 83, including:
• Taking and distributing meeting minutes.
• Compiling and aggregating data call responses.
• Supporting branch heads, senior staff, and working-level personnel with administrative tasks such as training tracking, conference attendance coordination, and preparation of training requests.
• Coordinating meetings, VIP visits, briefings, and presentations.
• Preparing presentations, brochures, and edited documents.
• Managing meeting logistics, announcements, visitor coordination, room scheduling, and calendar support.
• Assisting with administrative request forms, purchase request forms, and data call responses.
• Coordinating across codes and branches to assemble and consolidate required information.
• Maintaining and updating command policy and procedures documentation.
• Managing office supply inventory and preparing replenishment requests.

Timekeeping Support

• Enter timesheet data and updates from weekly submissions into Navy Enterprise Resource Planning (ERP).
• Apply appropriate Network Activity (NWA) charge codes in coordination with business analysts for Surcharge (SC) and Service Cost Center (SCC) funded codes.
• Prepare and submit Labor Transfers and Prior Pay Corrections.
• Notify supervisors of updates to ensure timely certification.

Financial Analysis & ERP Support

• Provide financial analysis and project structure support within Navy ERP and Enterprise Digital Capabilities (EDC) systems.
• Maintain familiarity with Work Breakdown Structures (WBS), Network Activities (NWA), and primary ERP transactions, including but not limited to:
• CN41, ZRQIS0001, ZRQIS0002, ZRQIS0003, CJI3, CJI5, ME53N, and CATS_DA.
• Execute focused and recurring ERP data queries and exports.
• Support ERP layouts, variants, and reporting configurations.

Data Analytics & Reporting (Power BI / Microsoft 365)

• Develop, maintain, and enhance Power BI reports and dashboards to support financial and operational decision-making.
• Utilize Data Analysis Expressions (DAX) and Power Query for advanced data modeling and transformation.
• Leverage Microsoft Excel to create pivot tables, advanced formulas, and analytical models.
• Utilize SharePoint Online (SPO) lists as data sources for Power BI reports and embed dashboards within SPO pages.

Financial Reporting & Funding Management

• Provide budgeting, funding tracking, and financial reporting support.
• Track funding receipt, allocations, outgoing funds, and funds returned to sponsors within C83.
• Maintain financial documentation on SharePoint Online and/or network drives.
• Provide Dormant Account Review Quarterly (DARQ) and Expired Funds Management support, including tracking, research, and submission of Expired Funds Final Billing.
• Support Customer Advocate Obligation and Expenditure reporting.

Procurement Support

• Complete Large Contracts Request Forms (LCRFs) electronically based on Government SME input.
• Assemble procurement packages, including LCRFs, funding documents, ZFD addenda (as applicable), and Government-developed Technical Instructions.
• Prepare both electronic and hard copy procurement packages for submission.
• Provide proofreading support for TIs (no authorship or editing).
• Track procurement actions using ERP transaction ME53N and support additional government purchasing processes.

Documentation, Process Improvement & Automation

• Analyze existing documentation and business processes to identify opportunities for improvement and automation.
• Develop and implement workflow optimizations using Power Automate.
• Establish and maintain business process flows and rules within Dataverse solutions.
• Create and manage version-controlled SharePoint Online documentation libraries.

Develop and maintain supporting documentation, training materials, guidelines, and user instructions in accessible and user-friendly formats.

• Bachelor’s Degree in Business Administration, Finance and related field of study and 5-7 of directly related experience.
• Experience providing administrative, financial, or technical support in a government or defense environment
• Familiarity with financial tracking systems, document management tools, and SharePoint
• Experience handling security forms, access requests, and compliance documentation
• Strong organizational skills with the ability to manage multiple requests and deadlines
• Ability to communicate clearly and provide accurate status reporting to stakeholders

Target salary is $75,000/annually to $90,000/annually commensurate with experience

Physical Demands:

•  Must be able to lift to 25 pounds
•  Must be able to sit, stand and or bend for prolonged amounts of time

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain and maintain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.